The Town of Marshall is seeking applications for an experienced finance professional for the position of Finance Specialist. The position is responsible for leading and managing the town’s financial operations. The role includes performing financial and administrative duties.

Financial Management

       Enter daily deposits into financial software; monitor and review bank accounts for deposits, withdrawals, and anomalies.

       Perform monthly reconciliation of five bank accounts totaling over $2.5 million.

       Act as Fraud Manager for Town bank accounts, ensuring the accuracy of deposits, withdrawals, state distributions, bank fees, and fund transfers.

       Assist Town Administrator with development of annual budget for the General Fund, the Water and Sewer Enterprise Fund, and various Grants and Capital Project funds.

       Maintain balanced departmental budgets; collaborate with departments to identify and procure necessary parts and supplies.

       Compile budget amendments for submission and approval by the Board of Aldermen.

       Prepare monthly financial reports for the Board of Aldermen.

       Process all purchase orders, accounts payable checks, and payroll liability checks.

       Process payroll checks and maintain payroll records according to the Town pay schedule.

       Maintain detailed accounting records for revenues and expenditures related to loan and grant funds.

       Maintain Powell Bill Funding files, including revenue/expense tracking and compliance reporting.

       Track and account for expenditures related to natural disasters; ensure timely submission of reimbursement paperwork.

       Prepare grant pay requests and required reports for reimbursement.

Compliance and Reporting

       Prepare and file all mandated reports at the local, state, and federal levels, including monthly, quarterly, and annual filings.

       Compile financial documents required by independent auditors.

       File IRS Form 941 and North Carolina ESC reports.

       Prepare and issue annual 1099s and W-2s.

Additional Responsibilities

       Assist in water and tax billing and collections.

       Assist with answering phone calls and customers as needed.

       Serve as system administrator for the NC State Health Plan portal.

       Provide onboarding assistance with NC State Health Plan for new employees and assist with annual open enrollment.

       Assist Town Administrator in preparation and organization of Town events.

       Work with website developers to ensure the Town website is accurate and up to date.

       Assist with research on draft policies, procedures, ordinances, and resolutions for the Town as needed or requested by the Town Administrator.