General Statement of Duties

Performs technical and professional duties in organizing and participating in the accounting and financial activities of the Town.

Distinguishing Features of the Class

An employee in this class performs responsible accounting functions and financial activities for the Town. Work include accounts receivables and payables, bank reconciliations, financial reporting, supervision and participation in utility billing and collections, and assisting the Town Manager in developing the budget and monitoring expenditures and budget amendments. Work also includes handling special grant and loan arrangements and assisting the auditors in the annual audit. Work involves researching and applying accounting and other administrative procedures to the review and processing of financial documents and coordinating the fiscal control system. Work is performed in accordance with established municipal finance procedures, local ordinances, and North Carolina General Statutes governing the responsibilities of local government financial operations. Work includes using automated systems to prepare reports, conduct financial analysis, prepare journal entries and manage the utility billing and collections process. Work is performed under the general supervision of the Town Manager and is evaluated through conferences, accuracy and completeness of records and reports, and the independent audit of financial records.

Duties and Responsibilities

Essential Duties and Tasks

Organizes and participates in the operations of the Finance Office, including disbursement and accounting of municipal funds, cash collections, bank reconciliation, debt service obligations, investments, grants reporting, assisting Town Manager in budget preparation and monitoring

Oversees staff involved in utility billing and collections; participates in the work as back-up. Post daily transaction, journal entries, budget amendments, deposits, and bank drafts.

Reconciles bank statements to the general ledger including payroll accounts, tax accounts, and accounts payable/receivable; calculates and distributes various costs to a variety of accounts and line items.

Prepares a variety of financial reports and analyses related to accounts, funds, and costs; prepares various reports required by the State and federal agencies and other agencies; assist in preparation of financial reports for the Council.

Performs research and analysis of trends and other issues; uses spreadsheet applications to manipulate data.

Assists Town Manager in monitoring expenditures, approving purchase orders and creating budget amendments.

Maintains records for special projects; prepares annual financial reports for Tourism Development Authority.

Assist auditors during the annual audit of Town financial records; follows up on findings to improve financial systems.

Develops procedures for Town financial operations.

Additional Job Duties

Performs special projects for the Town Manager. Performs related duties as required.