Description
The Town of Holly Springs is searching for an Assistant Finance Director to serve in the Finance Department. This position is responsible for fiscal planning, financial reporting, monitoring and management of revenues and expenditures which include departmental operations and contracted services, assisting the Finance Director in whatever capacity is deemed necessary to facilitate the fiscal operations of the Town.
SUPERVISORY RELATIONSHIPS
Reports to the Finance Director. Works independently with general guidance from the Finance Director to ensure coordination of objectives and priorities of the Town Manager and Town Council. Supervises staff directly or through assigned managers.
The work schedule is business hours with occasional evenings and weekends. The starting annual salary is $103,676.70 (Grade R). For full consideration, please apply directly through https://www.governmentjobs.com/careers/hollysprings/jobs/5210971/assistant-finance-director?pagetype=jobOpportunitiesJobs .
Requirements
ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
1.Assists the Finance Director in the overall administration and leadership of the Finance Department; serves in the absence of the Finance Director
2.Defines and develops departmental operational goals and objectives and strategically aligns divisional plans.
3.Plans, implements and evaluates financial operations.
4.Develops and recommends policies, procedures, programs and performance benchmarks.
5.Analyzes internal controls to ensure the highest level of reasonable safeguards are in place to secure financial assets, reduce exposure to liabilities and to promote sound financial management.
6.Monitors legislation and developments in best practices in financial management.
7.Oversees the Town's adherence to state statutes, technical accounting pronouncements, federal guidelines, local ordinances and best practices as they relate to financial and reporting issues including but not limited to compliance and required reporting, emergency management, procurement, security of sensitive information, red flag, customer billing, collections, customer service and the maintenance of public records.
8.Oversees planning, coordination and preparation of the annual audit as well as the preparation and distribution of the ACFR.
9.Assists in the preparation of the departmental budget and management of annual budget as needed.
10.Is an integral participant in the issuance of tax-exempt debt; researches and evaluates federal and state tax laws, regulations and procedures for debt management; analyzes and forecasts debt repayments and installments; responsible for the Town’s overall debt management, debt proceeds drawdown, and debt payments.
11.Manages the Town’s cash and investment portfolio, ensuring principal investments are prudent, minimize risks and exercise strong stewardship; ensures the timely and accurate receipt of revenues and provides other related treasury management functions. Monitors bank and investment accounts, analyzes cash flow; processes electronic payments and transfers.
12.Assists in development of contracts that involve complex operational agreements and issues.
13.Develops and prepares complex periodic reports and analyses such as reports on financial position and results, operational and administrative activities, performance indicators and workload indicators.
14.Serves as a resource for departmental staff as needed, providing technical guidance and consultation on financial, procurement and customer service matters and assisting in identifying problems and solutions. Supervises Finance staff by assigning tasks and goals, monitoring performance and coordinating duties and activities.
15.Administers and makes recommendations for personnel matters affecting subordinates, including assisting with interviewing applicants, hiring, training, appraising, disciplining.
16.Preparing and submitting various reports and records as required by department management.
17.Performs other job-related tasks and special projects as required.
KNOWLEDGE SKILLS AND ABILITIES
Proficiency in accounting, budgeting, and auditing principles (including GASB accounting and financial reporting standards applicable to local governments, and GAAP) and methods in their application to a government accounting system.
Technical expertise in financial reporting applicable to North Carolina local governments and preparation of an Annual Comprehensive Financial Report.
Proficiency in governmental accounting and auditing methods, procedures, and financial practices.
Thorough knowledge of Town programs, funding sources, and specific regulations governing expenditures and revenues.
Thorough knowledge of the Town and Department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
Expertise of principles and practices of fiscal management, and project management principles and techniques.
Ability to effectively utilize the principles of strategic and long and short-range planning.
Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
Ability to research and analyze detailed information and make appropriate recommendations.
Ability to develop department goals and objectives.
Ability to plan, develop, implement, and evaluate projects and programs.
Ability to develop, interpret and implement regulations, professional accounting and financial reporting standards, policies, procedures, written instructions, general correspondence, and other department specific documents.
Ability to prepare, recommend and monitor an operating budget, including line-item budgeting.
Knowledge of management and supervisory practices & principles, including the ability to make final employment recommendations, preparing performance evaluations, managing time off, and maintaining personnel records.
Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.
Ability to instruct and train in methods and procedures.
Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision. Extensive professional judgment and technical knowledge is required.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Knowledge of current office practices and procedures.
Knowledge of computer software consistent for this position.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate and concise records and reports.
Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.
Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
Ability to work the allocated hours of the position and respond after hours as needed.
PHYSICAL AND WORK ENVIRONMENT
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Hearing is required to perceive information at normal spoken word levels.
Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
Work has no exposure to adverse environmental conditions.
Work is generally in a moderately noisy office setting.
MINIMUM REQUIRED QUALIFICATIONS
Bachelor’s degree from an accredited college or university in accounting, finance, business administration or closely related field.
Five (5) years’ responsible accounting or local government auditing and direct work with ERP systems and municipal financial software.
Two (2) years’ supervisory experience.
OTHER REQUIREMENTS
Must pass background and criminal history checks.
Certified Public Accountant (CPA) license or Certified Public Finance Officer (CPFO) certification from NCGFOA preferred; required within three (3) years of hire date.
